Trash & Archive
Soft-delete entries to the trash or archive entries, types, and spaces to hide them without deleting.
Overview
Swashbuckler offers two ways to remove content from view without permanent deletion: Trash (soft delete with automatic cleanup) and Archive (hide indefinitely with easy restore). Trash and archive are mutually exclusive — an entry can be trashed or archived, but not both at the same time.
Trash
Trashing an entry is a soft delete. The entry is removed from the sidebar, search results, pinned items, and all views, but it's recoverable for 30 days.
Sending to Trash
- Open an entry and click More Options > Delete
- The entry moves to the trash immediately
Trash Page
Access the trash from the Trash link in the sidebar. The trash page shows all trashed entries with:
- Entry name, type, and icon
- When it was trashed
- Restore button — moves the entry back to its original state
- Delete permanently button — removes the entry forever (cannot be undone)
Automatic Cleanup
Trashed entries are automatically purged after 30 days. If you need to keep something, restore it before the 30-day window closes.
Archive
Archiving hides content without any automatic cleanup. Archived items stay hidden until you explicitly unarchive them. You can archive entries, types, and spaces.
Archiving Entries
- Open an entry and click More Options > Archive
- The entry is hidden from the sidebar, search, pinned items, recent items, and all views
The Archive option doesn't appear if the entry is already trashed.
Archiving Types
- Go to Settings > Types
- Click the archive icon next to a type
- Confirm the action
Archiving a type hides the type and all its entries from the sidebar, search, and views. Individual entries don't need to be archived separately — the type-level archive handles everything.
Archiving Spaces
- Go to Settings > Spaces
- Click the archive icon next to a space
- Confirm the action
An archived space disappears from the space switcher. If your current space is archived, the app automatically switches to your first remaining owned space.
You cannot archive your last remaining space.
Archive Page
Access the archive from the Archive link in the sidebar (or Settings). The archive page shows three sections:
| Section | Contents |
|---|---|
| Entries | Individually archived entries with name, icon, and archive date |
| Types | Archived types with name, icon, and archive date |
| Spaces | Archived spaces with name, icon, and archive date |
Each item has an Unarchive button to restore it.
Trash vs. Archive
| Trash | Archive | |
|---|---|---|
| What can be trashed/archived | Entries only | Entries, types, and spaces |
| Automatic cleanup | Purged after 30 days | Stays archived indefinitely |
| Hidden from | Sidebar, search, views, pins | Sidebar, search, views, pins, recent |
| Restore | From the Trash page | From the Archive page |
| Permanent deletion | Available on the Trash page | Not directly — unarchive first, then trash if needed |
| Mutual exclusion | Cannot archive a trashed entry | Cannot trash an archived entry |