Trash & Archive
Soft-delete entries to the trash or archive entries and spaces to hide them without deleting.
Overview
Swashbuckler offers two ways to remove content from view without permanent deletion: Trash (soft delete with automatic cleanup) and Archive (hide indefinitely with easy restore). Trash and archive are mutually exclusive — an entry can be trashed or archived, but not both at the same time.
Trash
Trashing an entry is a soft delete. The entry is removed from the sidebar, search results, pinned items, and all views, but it's recoverable for 30 days.
Sending to Trash
- Open an entry and click More Options > Delete
- The entry moves to the trash immediately
Trash Page
Access the trash from the Trash link in the sidebar. The trash page shows all trashed entries with:
- Entry name, template, and icon
- When it was trashed
- Restore button — moves the entry back to its original state
- Delete permanently button — removes the entry forever (cannot be undone)
Automatic Cleanup
Trashed entries are automatically purged after 30 days. If you need to keep something, restore it before the 30-day window closes.
Archive
Archiving hides content without any automatic cleanup. Archived items stay hidden until you explicitly unarchive them. You can archive entries and spaces. Templates cannot be archived — to retire a template, delete it using the reassign/detach/delete dialog.
Archiving Entries
- Open an entry and click More Options > Archive
- The entry is hidden from the sidebar, search, pinned items, recent items, and all views
The Archive option doesn't appear if the entry is already trashed.
Archiving Spaces
- Go to Settings > Spaces
- Click the archive icon next to a space
- Confirm the action
An archived space disappears from the space switcher. If your current space is archived, the app automatically switches to your first remaining owned space.
You cannot archive your last remaining space.
Archive Page
Access the archive from the Archive link in the sidebar (or Settings). The archive page shows:
| Section | Contents |
|---|---|
| Entries | Individually archived entries with name, icon, and archive date |
| Spaces | Archived spaces with name, icon, and archive date |
Each item has an Unarchive button to restore it.
Archived Items Reserve Their Names
Archiving a space does not free up its name. Unique name constraints still apply to archived items, so you cannot create a new space with the same name as an archived one.
If you see a "already exists" error when creating or renaming a space, an archived item may be using that name. To resolve the conflict:
- Unarchive the item from the Archive page, then rename or delete it
- Choose a different name for the new item
This prevents accidental name collisions if you later unarchive the original item.
Trash vs. Archive
| Trash | Archive | |
|---|---|---|
| What can be trashed/archived | Entries only | Entries and spaces |
| Automatic cleanup | Purged after 30 days | Stays archived indefinitely |
| Hidden from | Sidebar, search, views, pins | Sidebar, search, views, pins, recent |
| Restore | From the Trash page | From the Archive page |
| Permanent deletion | Available on the Trash page | Not directly — unarchive first, then trash if needed |
| Mutual exclusion | Cannot archive a trashed entry | Cannot trash an archived entry |