Entries & Types

Overview

Entries are the core units of content in Swashbuckler — notes, tasks, projects, recipes, or anything else you want to track. Every entry belongs to a type that defines its structure: what properties it has, its icon, and its color.

Your default space comes with a Page type. You can create as many custom types as you need, each tailored to a different kind of content.

Types

Creating a Type

1. Go to Settings > Types
2. Click New Type
3. Enter a name and plural name (e.g., "Task" / "Tasks")
4. Pick an icon and color
5. Add properties (see below)
6. Click Save

Your new type appears in the sidebar with its own section. You can also create types directly from Quick Capture when you need one on the fly.

Managing Types

In Settings > Types, you can:

• Reorder types by dragging them (or using the up/down arrow buttons for keyboard access) — this controls sidebar order
• Edit a type to change its name, icon, color, or properties
• Archive a type to hide it and all its entries from the sidebar, search, and views (see Trash & Archive)
• Delete a type permanently — entries of that type are not deleted, but they lose their type association

Global Types

You can create global type blueprints in Settings > Account > Global Types. These are reusable templates for types that you can import into any space as independent copies. Importing a global type creates a new space-scoped type with its own fields — changes to the global blueprint don't affect imported copies, and vice versa.

Properties

Properties define the structured data on each entry. When you create or edit a type, you can add, reorder, and remove properties.

Property Types

Adding Properties

1. Edit a type in Settings > Types
2. Click Add Property
3. Enter a name and choose a type
4. For Select and Multi-select, add the available options
5. Optionally mark a property as required
6. Drag to reorder properties — the order here controls the display order on entries and in table views

Entries

Creating Entries

There are several ways to create a new entry:

• Click the + button next to a type in the sidebar
• Press Cmd+E to open Quick Capture
• Click the + button in the header
• Use the floating action button (bottom-right corner)

New entries get an auto-incrementing default name (e.g., "New Page", "New Page 2") that you can change immediately.

Entry Icons

Each entry can have its own emoji icon, independent of its type icon. Click the icon area next to the entry title to open the emoji picker. Entry icons appear in the sidebar, search results, and anywhere the entry is referenced.

Cover Images

Entries can have a cover image displayed at the top of the editor. Hover over the top of an entry and click Add Cover to upload an image (3 MB limit, JPEG/PNG/GIF/WebP/SVG).

Nesting Entries

Entries can be nested up to 3 levels deep. In the sidebar, drag an entry onto another entry of the same type to make it a child. Nested entries appear indented under their parent in the sidebar tree.

Editing Properties

When you open an entry, its properties appear below the title. Click any property value to edit it inline. Select and multi-select properties show a dropdown; dates open a date picker; checkboxes toggle directly.

Entries in Views

Every type has a dedicated page (accessible from the sidebar) that shows all entries of that type. You can view them as a table, list, cards, or kanban board, and filter and sort by any property. See Type Pages, Board View, and Filtering & Sorting for details.